Membership Information and Bylaws
Being a member of the ARCS offers you an opportunity to become an active participant. Our flying site is stable, our instructor program will help you get started if you are a novice, and our membership is composed of a lot of friendly folks who share a common interest.
As a new member you will probably have some questions. You should also understand that you are expected to contribute time and effort in support of club activities. Should you be a newcomer to aero modeling, you will encounter questions concerning building, flying, and participation in club activities. You will find the ARCS members most helpful with the answers to these and other questions you may have. Just feel free to ask any member at the flying field or monthly meeting. Our meetings are the 3rd Tuesday of the month, see Monthly Meeting Info Page.
To qualify as a member in good standing, you must also possess a current Academy of Model Aeronautics (AMA) membership. This requirement provides basic insurance coverage and affords us representation in a national organization that has our modeling best interest in mind. It also is a provision in the Club’s land lease.
If you would like to become an ARCS Member, please fill out the application. The application is in MS Word format and can be saved and attached to an e-mail.
It is recommended that the applications be sent to both firstname.lastname@example.org and email@example.com via e-mail.
The application can also be sent to the Club Treasurer by US Mail or carried to the monthly club meetings.
$50 Initiation Fee
For all new members who ARE NOT members in good standing of another local area RC Club. See By-Laws for details.
$60 annual dues
Prorating starts July first @ $5.00 per month. New members joining the Club on or after the 1st of October; dues for the remainder of the current year shall be waived if dues for the next year are paid in full.
Please call or e-mail either the Club Secretary or Treasurer for exact Fee amounts. Checks should be made payable to ARCS and sent to the Treasurer. Applications and fees can be mailed to:
5704 Stone Village
San Antonio, TX 78250
Fees and applications will be accepted by any Club Officer at Cannon Field or by the Treasurer at Club meetings.
Following receipt of the annual dues/fees, the new member will be given the combination to the field gates and lock boxes.
We are looking forward to your participation in our club.
BY-LAWS OF THE ALAMO RADIO CONTROL SOCIETY INCORPORATED
I. This is a non-profit organization chartered by the ACADEMY OF MODEL AERONAUTICS (AMA) known as the ALAMO RADIO CONTROL SOCIETY, Incorporated (ARCS).
II. The purpose for which ARCS, Inc. is formed is as follows:
A. Encourage and promote in every way possible the design, construction, and operation of Radio Control Model Airplanes. This applies to young people as well as adults.
B. Provide for and regulate contests, events and exhibitions for Radio Control Model Airplanes.
C. Initiate a perpetual ground and flying safety program.
D. Provide help and encouragement to young people in the building and operating of models.
E. Obtain and maintain a site for flying radio controlled model aircraft.
III. ARCS Incorporated Board of Directors:
A. The Board of Directors shall consist of President, Vice-President, Secretary, and Treasurer. Officers shall be elected annually in September by a majority vote of the membership in attendance. Officers will then assume their official duties in October. The officers’ function shall be to discharge the duties of their office and such other business required to operate the organization in the best interest of all the members. All decisions of the Board of Directors will be confirmed by a majority vote of the corporation members at the regular business meeting.
B. Nominations for election to the board shall be presented in the annual September meeting. To facilitate the nomination process, the existing board has the responsibility to have a Nominating Committee formed to present a proposed slate to the membership. In addition, nominations from the floor are appropriate.
C. Annual ARCS dues for these elected officers shall be waived for the period they serve on the Board.
D. A Newsletter Editor will be selected who will be responsible for all newsletter correspondence and insure it is afforded the proper distribution. Annual ARCS dues for the Newsletter Editor shall be waived for the period they serve that position.
E. A Web Master will be selected by the Club Board of Directors from volunteers and will be responsible for all aspects of the club Web Site. Annual ARCS dues for the Web Master shall be waived for the period they serve that position.
F. A Senior Advisor will be selected, as provided for in Article 3.5, to assist these officers in their decision-making; however, this member will have no Board of Directors vote.
G. Individual officer duties are as follows:
The President shall be the chief executive officer of the corporation. He shall preside over all meetings of the Board and of the members of the corporation. He shall have general and active management of the business of the corporation and shall see that all orders and resolutions of the Board of Directors are carried into effect. He shall be an ex-officio member of all standing committees and shall have the general power and duties of supervision and management usually vested in the office of president of a corporation.
The Vice-President, in the absence of the president shall perform the duties of the president, and when so acting, shall have all the powers of and be subject to all the restrictions upon the president. The Vice-President shall perform such duties as assigned to him by the president or Board of Directors. The Vice-President shall be responsible for the initiation and enforcement of the perpetual ground and flying safety program for the corporation. The Board of Directors may appoint a field safety officer who will be directed by the Vice-President.
Duties of the Secretary shall include:
a. Enter and maintain in the books of the corporation true minutes of the proceedings of all meetings of the members, Board of Directors, and any Executive Committee.
b. Keep in his custody the seal of the corporation and affix the seal to all instruments where its use is required.
c. Give all notices required by statute, by-laws, or resolution.
d. Annually forward to the AMA the required forms and monies for the AMA Club Charter and the Certificate of Insurance.
e. Initiate all corporation correspondence as directed.
f. Maintain official file on these by-laws and all resolutions in effect which serve as addendum to these by-laws.
Duties of the Treasurer shall include:
a. Maintain custody of all corporation funds and securities and record in corporation books full and accurate accounts of all receipts and disbursements.
b. Deposit all monies, securities and other valuable effects in the name of the corporation in such depositories that may be designated for the purpose by the Board of Directors.
c. Disburse the funds of the corporation as ordered by the Board of Directors.
d. Render to the President, or the Board of Directors, when requested by either, an account of his transactions and the financial condition of the corporation.
e. Prepare an annual financial statement in the ledger format showing itemized income and expenditures to be used for tax purposes and to serve as a budgetary guide for the coming year.
5. Senior Advisor to the Board of Directors
Shall be a past president or officer of the corporation. Duties shall be to render assistance to the Board of Directors in their decision-making functions and to represent the general feeling of the membership of the corporation.
A. Individuals wanting to become a member of the corporation must provide a membership application signed by one of the elected corporation officers and show proof of AMA Insurance. The club officer accepting the application will also collect initiation fee (if appropriate) and membership dues. Funds will be forwarded to the Treasurer with the application. No applications for membership will be accepted without an AMA number.
B. Any member may be removed from membership for conduct deemed prejudicial to this corporation. Removal requires a two-thirds (2/3) vote of the members present at any regular meeting (or called special meeting) considering this issue. Non-payment of dues or special assessments as provided for in article V of these by-laws is also grounds for possible loss of membership. Members in question will first have been served with a written notice of the removal procedures. The member may produce witnesses, if any, or be heard or represented by any means at the meeting.
D. All members at the incorporation of these by-laws will be known as Charter Members of the Corporation.
E. A member may apply for temporary inactive status by presenting substantial reasoning in writing to the any club Officer. The member must be paid up and in good standing at time of application. Full membership is restored when inactive members resume payment of dues and present a current AMA membership card to a club officer. Inactive members are not allowed to fly.
V. Dues, Fees, Assessments:
1. Each new Open AMA member of the corporation shall pay annual dues of $60.00 by the 31st of December. A New Field Surcharge of $25/year will be added to the dues. It will be used to defray the costs of new field acquisition and maintenance. Funds will be “ear marked” for such purposes and deposited in a savings account. New corporation member’s dues will be prorated if joining after June 30th. It will be prorated $5.00/ month for the months remaining in the current year. The New Field Surcharge will be prorated $2.00/month for the months remaining in the current year. For each Youth Member, Full Time Student Member under 25, Inactive Member, and AMA EXTRA Family Members, the field surcharge is waived.
2. All AMA Youth Members pay reduced dues. Those annual dues will be for the amount of $10.00 paid on the day becoming a member. Initial year’s dues shall be prorated at $1.00 per month if for less than a full year.
3. Any Full Time Student age 25 or younger is eligible for reduced dues. Those annual dues will be for the amount of $10.00 paid on the day becoming a member. Initial year’s dues shall be prorated at $1.00 per month if for less than a full year.
4. Personnel who are temporarily in the San Antonio area for a period of not more than 180 days and who desire to use the flying facilities of the Corporation, but do not become a member of the Corporation shall be assessed a fee of $5.00 per month for flying site privileges, and must show proof of current AMA membership.
5. A person possessing an AMA EXTRA Family Membership who is a direct family member of an ARCS Charter Member is eligible for reduced dues. Those dues will be for the amount of $10.00 paid on the day becoming a member. Initial year’s dues shall be prorated at $1.00 per month if for less than a full year.
6. The Treasurer will provide stickers for the AMA card to show proof of corporate yearly dues payment.
B. Fees and Special Assessments: Each new Adult member of the corporation shall be assessed an initiation fee of $50.00. AMA Youth Members and Full time students age 25 or under are obligated to pay an initiation fee of $15.00 and will have no voting rights. Initiation fees are waived for all former ARCS members. Initiation fees will be waived for active adult and youth members in good standing of RC clubs within Atascosa, Bexar, Comal, Edwards, Gillespie, Guadalupe, Kendall, Medina and Wilson Counties.
C. Should any Open AMA member fail to pay club dues by December 31st he/she shall be considered delinquent and will forfeit all club privileges and be dropped from the club roster on February 1st of the following year.
D. Notice of Non-Payment: The ARCS Secretary or Treasurer will notify a delinquent member in writing that he/she is suspended from all club privileges. A delinquent member must correct his/her financial delinquency within thirty (30) days of receipt of written notice. If the defaulting member does not meet his/her obligations, the Board of Directors is required to consider the circumstances and suspend, cancel, or reinstate the membership of such member.
E. “New Field Surcharge Fund” will be capped at a level determined by membership vote. When the cap is reached, funds will be directed to the clubs general fund (checking account). Each November, the club officers will evaluate the adequacy of the fund. If deemed inadequate, a membership vote will be taken to restore collection of monies for this fund. In the event the corporation (ARCS) is disbanded or dissolved, all active adult members will receive equal shares of the assets of the corporation
VI. Flying Regulations:
A. All members and guest(s) are required to possess a current AMA credentials before flying at the corporation flying site. Individuals operating on the HAM band must also possess a FCC license to fly at the corporation flying site.
B. All members and guests will be provided with a written copy of the flying site rules and regulations upon request. Anyone can view the rules and regulations on the Club Web Site. Written copies will be provided on request. Guest sponsors (members) will insure that the guest will follow flying site rules posted at said site. Guest privileges will be extended for two (2) days of flying (consecutive or non consecutive) at which time the Guest will be asked to become a member of the corporation.
C. Individuals that have not paid club dues or obtained AMA membership renewal by December 31st of the year shall be placed on a NO FLY LIST. The NO FLY LIST will be posted at the corporate flying site. Individuals on the NO FLY LIST will be removed from the list upon showing proof of AMA currency and club dues payment.
Committees will be formed from the membership as directed by the President as needed. Committees will be effective for the specific function, calendar year or as otherwise specified.
A. Regular corporation meetings will be held at a time and place designated by the Board and published in the newsletter.
B. Special meetings may be called by the President or Board of Directors, or by petition of 10% of the membership. A notice furnished to the membership seven (7) days prior to the meeting must precede a special meeting. The special meeting will be confined only to that business included in the seven (7) day notices.
C. During the meetings, “Robert’s Rules of Order” will prevail in the event of disputes or other circumstances requiring more formal parliamentary procedure.
A. All full dues paying members of the corporation will be entitled to a vote on all matters requiring it. The President of the corporation will not normally vote unless there is a tie in the voting, at which time he will cast the deciding vote.
B. Proxy voting is permissible on items or motions contained in the newsletter that will require a vote at the next business meeting .The said vote must be received in writing by a member of the Board of Directors prior to the meeting.
X. Disbursement of Corporation Funds:
Funds up to $75.00 per month may be dispensed at the discretion of any Corporate Board member. Such expenditures shall be documented under usual treasurer’s reporting procedures. No corporation funds greater than said amount shall be dispensed without a majority vote of the Corporation members present at a monthly meeting at which time the financial outlay is discussed.
XI. Amendment of by-laws:
These by-laws may be amended by a 2/3-majority vote of members present at the regular business meeting or at any special meeting.
XII. Impeachment of Board of Directors:
Any director of this Corporation may be removed from office by a 2/3-majority vote of the members present at the regular business meeting.
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Original Dated: 1967
Prior Revisions: 1972, 1974, 1984, 1993, 1996, 2003, 2005, 2007, 2010, 2011 and 2012
Latest Revision: Approved by majority member votes Aug 21, 2012
Officer Initials: JEK